Pricing

One workspace
per yard.

Pricing is based on the yard rather than the number of technicians. Everyone in the shop can use the workspace, and every plan includes voice questions, knowledge capture, and document indexing.

Unlimited technicians on every plan Voice push-to-talk included Cited answers manual + bay Annual billing 15% off
PLANS

Three plans based on yard size.

Starter is for a single bay running a small fleet. Professional is for working maintenance yards. Enterprise is for districts and operations running multiple locations.

Starter

Single bay

This plan is for a small yard getting started. Setup is self serve and covers one bay and one fleet. It is also a straightforward way to evaluate YardWise before committing to a larger deployment.

$299 / month
Up to 25 vehicles · up to 3 technicians · 1 yard
  • +100 documents ingested. PDF, DOCX, scans, photos.
  • +Voice push-to-talk on every tech's phone.
  • +Senior knowledge capture. Talk in, supervisor signs off.
  • +Cited answers. Manual page on top, bay note underneath.
  • +Equipment catalog. Per-vehicle scoped chats.
  • +Email support. Founders read every ticket.
  • +Fair-use queries. No hard cap. We talk to you if usage looks scripted.
Start a workspace
Self-serve onboarding. No setup fee.
Professional

For a working maintenance yard.

For a real maintenance yard. A crew of techs, hundreds of vehicles, and manuals piled up since 2003.

Contact us
Banded by yard size · single yard
  • +Unlimited technicians in the yard.
  • +Generous document library. Every manual you have.
  • +Approval workflow. Supervisor queue with comments.
  • +Manager dashboard. Top vehicles, top askers, gaps. (coming soon)
  • +Per-vehicle scoped chats. Ask Bus 247, get Bus 247.
  • +Conditions tagging. Climate, region, terrain, usage.
  • +Conflict flagging. Bay note vs. manual spec. (coming soon)
  • +Priority support. Slack channel with the founders.
Talk to us
+ One-time onboarding from $2,500
Enterprise

Multi-yard

For districts, municipalities, transit agencies. Multiple yards, central admin, procurement, and a board to report to.

Contact us
Multi-yard · custom · annual only
  • +Everything in Professional, across every yard.
  • +Multi-yard admin. One console, role-scoped per location.
  • +SSO. SAML or OIDC. Your IdP, our app.
  • +SLA. Uptime in writing. Response times in writing.
  • +Data residency. US or EU, your choice.
  • +White-glove knowledge capture. We sit with your retiring foreman.
  • +Named success contact. A person, not a queue.
  • +Procurement-ready. MSA, security review, references.
Scope a deal
Onboarding scoped per yard count
ONBOARDING

What the
setup fee buys.

Onboarding is real work. We ingest your documents, run sessions with your senior people, and train your crew. It is not a fee to flip a switch.

Most customers are up and running within two weeks, with help from our team.

Most yards are live within ten business days. We sit with your fleet manager to scope the document list. We run the OCR and the indexing on our side. We sit with your retiring senior in two voice sessions to pull out the things he was never going to write down. We train your supervisors on the approval queue and your techs on the push-to-talk button.

After that, the platform runs itself and your crew uses it. Founders stay on the line.

Professional onboarding starts at $2,500. Enterprise scoped to yard count.
01

Document ingestion

We pull in your OEM manuals, workshop binders, service bulletins. PDFs, DOCX, scans of the binder pages in the file cabinet. Anything that isn't text gets OCR'd. Tagged by make, model, year.

02

Equipment catalog setup

Your fleet roster loaded in. Bus numbers, VINs, depot, mileage, status. Scoped chats per unit work from day one.

03

Senior knowledge sessions

We run two structured sessions with the retiring foreman or senior technician. We capture route specific overrides, workarounds, and other practical details, then tag the material for review. A supervisor approves the entries before they become part of the shop knowledge.

04

Supervisor + technician training

Plan on about 90 minutes for supervisors to learn the approval queue and dashboard, and about 30 minutes for technicians to learn the phone app. After that, technicians can ask questions from the app.

COMMON ASKS

The questions every
director asks first.

Straight answers. If yours isn't here, write us and a founder will reply.

Pricing model
Why per yard and not per vehicle?

That is why the pricing is based on the yard rather than the number of vehicles. A yard with 50 buses and a yard with 500 buses has the same retiring foreman and the same stack of manuals. Charging per vehicle would punish the big fleets and undercharge the small ones. Per yard maps to how districts actually budget.

Comparison
How is this different from Fleetio or RTA?

Different lane. Your FMS handles work orders, fuel, telematics, scheduling. Yardwise sits next to it and handles the questions the FMS can't: torque values, fault codes, the override your senior runs for the mountain route. Most customers run both.

Limits
Are there query limits I should worry about?

No published cap. We run fair-use, which means a working yard never hits a wall. We only call you if usage looks scripted, which has not happened yet. The cost of an honest tech asking honest questions is built into your plan.

Contracts
Monthly or annual?

Starter is monthly, no commitment. Professional is monthly or annual, with 15% off for annual. Enterprise is annual only. Annual deals get paid invoicing on PO terms for districts and municipalities that need it.

Setup
Why is there an onboarding fee?

Because real onboarding is real work. We ingest your documents, run capture sessions with your senior people, and train your crew. It is a project, not an account toggle. Self-serve onboarding is free on Starter.

Procurement
Can you work with district procurement?

Yes. Enterprise plans come with an MSA, security questionnaire responses, and references from comparable yards. Annual billing on PO terms. If it has to go through your board, we have done that before.

Trial
Can we try it before we buy it?

Better. Bring two manuals and one question your best mechanic always gets asked. We'll show you the cited answer in under a minute. Then we set up a real workspace with your manuals for two weeks, free.

Data
Is our data isolated from other fleets?

Yes. Tenant isolation at the partition-key level. Your manuals, your senior's notes, your conversation history. None of it is visible to any other fleet, and none of it trains a shared model. Read more on the security page.

TRY IT

Try it on your fleet.

Bring two or three manuals and a question your best mechanic always gets asked. We'll show you the answer in under a minute.

Talk to someone
who built the product.

We'll set up a workspace with your manuals in it. Spend fifteen minutes with one of your senior people getting voice notes down. Let your bay floor use it for an afternoon. No commitment. Founders take every call.

Book a walkthrough [email protected]
Email [email protected]
Plans Starter · Professional · Enterprise
What we'll need A few PDFs or photos of binder pages.
15 minutes with one senior mechanic.
One bay floor, one phone.